Billings Property Management Services and Associations
Our specialty is professional leasing and management of single family homes, condominiums and town homes in the Billings and surrounding areas. Our commitment to professionalism is our number one goal.
Professional Management Inc. is a full service property management company. You can feel confident that we will manage your property as if you were living next door. All tenants are carefully and thoroughly screened. We use our own rental agreements and leases that are very detailed and explain what we expect from our tenants. In the event there are any maintenance problems with your property we have specialists available to handle any situation. These repair people have been chosen due to their reliability and reasonable fees. Our cumulative monthly and year end reports will delight you and your accountant with the information needed for your income tax preparation.
Rent Collection
All rent is due on the 1st of each month and is considered late if received after the 5th of the month. 3-Day Notices are sent out and removal proceedings are initiated if the tenant does not make immediate arrangements for rent payments. We feel that the collection of rent is one of our most important functions of managing your property.
Mortgage Payments
If you wish, we will make the mortgage payments (as well as homeowner association payments and other relevant property service payments) for you. Payments can be deducted from your account balance automatically on a monthly basis.
Accounting Services
Every transaction affecting your account balance is recorded and explained in detail. Our computerized accounting system enables you to see exactly what has transpired with your property on a monthly basis.
Copies of all work orders and receipts are kept on file throughout the year. We will be happy to provide duplicate copies of this information at the end of the year to help you with your tax preparation.
Management Fees
Our monthly management fee is payable when the rent payment is received. It is automatically deducted from your account at the time the rent payment is posted. However, since one of our jobs is to keep your property occupied we will not deduct the monthly management fee if your property is vacant. We do not charge a monthly minimum.
Leasing
We want good tenants just as much as you do! We pride ourselves in the quality of tenants we are able to attract. Our extensive tenant screening and credit investigations help ensure this.
Vacancies are expensive for both of us. We make every effort to keep our vacancies to a minimum. Our aggressive marketing techniques allow your property to be presented to the largest possible market in the shortest possible time.
Applicants are required to complete a rental application and to provide credit information and references. We run a total credit check on all prospective tenants. In addition, we report any delinquencies to the Credit Bureau of Billings.
Once an application has been approved, appointments are made to approve the actual lease agreement. A qualified staff member reviews the lease thoroughly with the tenant. This attention to the tenants needs greatly reduces misunderstandings and eliminates many potential problems before they become problems. We also undertake a move-in inspection with the new tenant.
Security Deposits
For additional protection, appropriate security deposits are always collected upon completion of a rental application by a prospective tenant. The amount of the deposit is based on the monthly rental rate and the credit worthiness of the tenant. Applicants with pets are required to pay an additional monthly rental fee in the amount of $35.00 per pet. The security deposit at the inception of the lease is also generally increased by the amount of any additional monthly rental fees.
All deposits are maintained in a separate trust checking account as required by state real estate regulations until they are either refunded to the tenant upon the successful check-out inspection or are forfeited to cover damages caused by lease violations.
Property Inspections
Our main job is to protect your investment property. We do this in two different ways. First we make frequent drive-by inspections of your property. In addition, we make regular preventive maintenance inspections of the interior of the property. It is stated in the tenants lease agreement that we have the right to make routine announced inspections. Tenants are always notified in writing of pending property inspections. At this time we check for preventive maintenance items.
Repairs and Maintenance Services
Timely and competent maintenance is the key to protecting your investment. Our goal is to provide you with this important service at a reasonable price using only qualified personnel.
All repair and maintenance services are performed by qualified company employees, independent outside vendors and contractors. Each has been selected because of their ability to provide the best possible service at the best price.
You reserve the right to schedule and control any or all repair and maintenance responsibilities if you desire.
Routine repair and maintenance will be performed as needed and will be based on urgency and importance. For any major jobs, we seek competitive bids and notify you to obtain approval before we proceed.
We ensure the quality of the work performed by making spot checks and follow up inspections. You are further protected because each job is fully documented in writing and supported with receipts.
Feel free to contact Jim Welzenbach today to discuss your property management needs. |
